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The specific fields needed in an NVQ training control system will depend on the particular qualification being offered, but some general fields are likely to be required:

Learner Information:

• Learner ID
• Name
• Contact Information
• Prior qualifications and experience

Training Details:

• Qualification title and level (e.g., Level 3 NVQ in Electrical and Electronic Engineering)
• Unit details (each NVQ is broken down into smaller units)
• Trainer information
• Assessment details (methods used to assess competence)

Progress Tracking:

• Unit completion status
• Assessment results (evidence gathering)
• Learner feedback
• Overall progress towards qualification

Additional Considerations:

• Resources used (textbooks, online materials)
• Workplace mentor details (if applicable)
• Communication log (記録, kiroku) between trainers, assessors and learners

Software Options:

Some awarding bodies may offer their own online training control systems, or organizations can implement their own using project management or learning management software.

For more specific information on NVQ training control systems, it is recommended to consult the awarding body or relevant industry association for the specific qualification you are interested in.

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Here are the key records you should keep for a COSHH system:

COSHH Assessments:

• COSHH Register: This is a record of all the hazardous substances you have identified in your workplace. It should include information such as:

  • The name of the substance
  • The supplier or manufacturer
  • Where the substance is stored or located
  • Hazard information (often obtained from Material Safety Data Sheets - MSDS)
  • COSHH assessment reference or location
  • Date substance was last assessed

• Individual COSHH Assessments: These are detailed assessments for each hazardous substance, outlining the risks and control measures. They should include:

  • A description of the substance and its hazards
  • The potential routes of exposure (inhalation, skin contact, etc.)
  • The control measures that have been put in place to minimize exposure (e.g., ventilation, PPE, etc.)
  • Monitoring procedures, if necessary
  • The findings of the assessment, including the risk level

Training Records:

• You should keep records of any COSHH training provided to employees. This should include:
  • The names of the employees who attended the training
  • The date of the training
  • The content of the training

Health Surveillance Records (if applicable):

• If you have employees who are exposed to certain hazardous substances above specific control limits, you may be required to conduct health surveillance. In such cases, you should keep records of:
  • The names of the employees who are subject to health surveillance
  • The type of health surveillance carried out
  • The results of the health surveillance

General Considerations:

• The specific records you need to keep may vary depending on the nature of your workplace and the hazardous substances you use.
• It's recommended to consult the Health and Safety Executive (HSE) guidance for COSHH https://www.hse.gov.uk/coshh/basics/assessment.htm for the latest requirements.
• There are minimum retention periods for some records. For example, health surveillance records must be kept for at least 40 years under the COSHH regulations.

By keeping these records, you can demonstrate that you are complying with the COSHH regulations and taking steps to protect your employees from exposure to hazardous substances.

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